Secretary / Payroll Administrator - Hilton

Our client in Hilton is looking for a diligent, committed person to join their team

Responsibilities:
Payroll Administration:

• Create all required payroll / PAYE tasks
• Conduct all month-end processes
• Update all the new month’s payroll changes
• Complete the EMP 201 submissions
• Complete the UIF submissions
• Communicate and liaise effectively with clients on all payroll-related matters
• Complete bi-annual EMP501 reconciliations and submissions

Secretarial Support:

• Ensure that all incoming calls into the office switchboard are professionally dealt with
• Ensure that all walk-in guests/clients to the office are professionally welcomed
• Ensure that the front desk and guest/client area are always neat and tidy
• Communicate with clients as and when required, to fulfill all your duties
• Provide general administrative / secretarial support as required:
  • Place stationery orders
  • Place orders for toilet paper, detergents, consumables, etc.
  • Place orders (if required) for lunch for employees/clients coming for training/meetings
  • Liaise with any vendors coming to fix office equipment, e.g. wi-fi, printers, etc.
  • Collate all new client’s statutory and FICA requirements
  • Keep Cleaner’s signing book updated
  • Conduct server back-up
  • Issue medical supplies, if needed from the medical box
  • Deal with the courier requirements and any registered mail
  • Keep the templates folder updated
  • Keep the petty cash box secure and reconcile
  • Complete filing as needed
  • Write up client letters / communications as needed
  • Perform other general duties as required, e.g. collecting / dropping off documents, etc.
• Assist in maintaining clients’ statutory records, company minutes and resolutions, and CIPC records.
• This includes assistance with collating new company registration documentation; share certificates; SARS registrations; trust registrations; annual reporting to CIPC; maintenance of wills etc.

Requirements:

• Working knowledge of CIPC
• Matric and a full SAGE VIP certification are required
• A valid driver’s license and own transport is essential
• 2+ years of experience running a payroll using SAGE VIP
• Intermediate computer literacy (Word and Excel)
• Reception / switchboard experience in essential
• Good understanding of company secretarial work
• Maintaining client statutory files, drafting resolutions and company secretarial letters
• Ability to deliver information in a clear and respectable manner
• Ability to meet client service expectations and standards in all interactions with clients, stakeholders, and Team Members
• Ability to follow directions and standard operating procedures
• Effective time management and organisational skills
• Strong work ethic and ability to work in a fast-paced environment with a sense of urgency
• Strong communication skills (verbal and written) and willingness to work as part of a team
• High attention to detail
• Flexibility and willingness to meet the needs of leadership
• Honesty in handling finances and assets
• Fast learner and a willingness to grow and to teach and support others