A global IT services provider is appointing a Graduate Procurement Administrator to support the day-to-day procurement workflow at its Sandton operations hub.

Key responsibilities

1) Procurement administration

• Assist with preparing, issuing, and tracking Requests for Quotation (RFQs)
• Assist with creating, processing, and tracking Purchase Orders (POs)
• Support the end-to-end Procure-to-Pay (P2P) flow by ensuring requests, approvals, and documentation are complete and accurate

2) Supplier coordination

• Act as a point of contact for supplier queries (pricing queries, delivery follow-ups, documentation requests)
• Verify delivery lead times and assist with follow-ups to reduce delays
• Support supplier performance reviews by helping gather and maintain relevant data (e.g., turnaround times, delivery reliability)

3) Data management

• Capture, update, and maintain procurement data on spreadsheets and ERP systems
• Ensure supplier records and supporting documents are correctly stored and easy to retrieve
• Help keep procurement trackers accurate (PO status, RFQ comparisons, supplier information)

Requirements

Education

• Completed Diploma / Degree in Supply Chain, Procurement, Logistics.

Experience

• Entry-level role; internships/part-time admin experience is beneficial (procurement, finance admin, operations, or vendor management)

Technical skills

• Strong Excel/Spreadsheet skills (filters, lookups, basic reporting)
• Comfortable working in structured systems (exposure to ERP is an advantage)
• Basic understanding of procurement concepts (RFQ, PO, supplier evaluation)

Soft skills & behaviours

• High attention to detail and strong admin discipline
• Clear, professional communication (email/phone) with suppliers and internal teams
• Organised, able to prioritise and follow a process
• Reliable, ethical, and comfortable working with policies/procedures

Salary

• The proposed salary for the role is R8k - R10k per month - the final offer will depend on qualifications, experience and skills.