Legal Secretary
Brits, North West 
Salary: Market Related

A well-established law firm is seeking an experienced and professional Legal Secretary / Dictaphone Typist to join their team.

The ideal candidate must have excellent typing, spelling, grammar and document-formatting skills, with the ability to manage client files, work independently and maintain a high standard of accuracy in a professional legal environment.

Minimum Requirements

• More than 2 years’ experience in a secretarial position involving substantial typing duties within a law firm.
• Candidates with relevant secretarial typing experience working for an accountant or auditor will also be considered.
• Experience in a professional environment managing client files and external client information, rather than purely internal administration.
• Excellent typing speed and accuracy. Candidates will be required to complete a typing assessment during the interview.
• Practical experience with electronic dictaphone transcription software, preferably Philips.
• Strong practical knowledge of Microsoft Word and Outlook, including professional document formatting, headers, footers and section breaks.
• Basic Microsoft Excel skills, sufficient to complete reports.
• Good knowledge of file management, including file diaries, filing incoming and outgoing correspondence, and maintaining organised client files.
• Excellent client communication and interpersonal skills.
• Highly organised and able to work independently without direct supervision while following instructions and meeting deadlines.
• Professional appearance, sound judgement and a strong sense of confidentiality.
• Ability to meet applicable pre-employment screening requirements.

Key Responsibilities

• Type and transcribe legal documents, correspondence and other documentation from electronic dictaphone recordings.
• Prepare, format and proofread professional documents.
• Ensure correct spelling, grammar, accuracy and professional document presentation.
• Manage and maintain client files, including filing incoming and outgoing correspondence.
• Maintain file diaries and ensure documents are accurately recorded and filed.
• Manage correspondence and communicate professionally with clients and other stakeholders.
• Assist with general secretarial and administrative duties within the practice.
• Complete reports and administrative tasks using Microsoft Excel.
• Maintain confidentiality and ensure all work is completed accurately and within required deadlines.

Advantageous Experience

• Experience in the administration of deceased estates.
• Experience with GhostPractice and Fennecflow.
• Residing in the local area.

Consultant: Chante Pienaar - Dante Personnel Pretoria Faerie Glen
Apply via our website www.dantesa.co.za
OR

Apply directly on the link: https://webapp.placementpartner.com/wi/vacancy/?id=dante&VacRef=PTA026574&preview=0ca0d7f304149d26d14b02732ba2c1d3

If you do not hear from us within 5 days, please accept that your application was unsuccessful