Now Hiring : Administrative Assistant 

Our client is located in Somerset West, Cape Town and have been servicing and supplying products to the agricultural and horticultural sectors for over 25 years. They are seeking a administrative assistant to join their team on a permanent basis. 

Minimum Requirements

• Based in Somerset West (essential)
• Proven experience working on Pastel (mandatory)
• Bilingual in English and Afrikaans
• Strong administrative and organisational skills
• Computer literate (Microsoft Office)
• Able to work in a fast-paced environment and handle pressure
• Physically capable of daily stock handling and lifting
• Mature, responsible, and accountable
• Willing to learn, take initiative, and work as part of a team

Key Responsibilities

Phone Management:

• Bilingual in English and Afrikaans
• Professional and friendly telephone manner
• Screening and transferring calls efficiently
• Handling general enquiries regarding products, pricing, and availability
• Taking accurate messages
• Conducting stock checks
• Assisting walk-in customers

Follow-up Tasks:

• Tracking daily waybills
• Ensuring timely delivery of goods
• Liaising with customers and couriers to track deliveries and prevent errors
• Preparing documentation for filing

Filing Duties:

• Organising and filing daily tax invoices
• Printing checklists for new files
• Updating invoice batches
• Filing credit notes and new customer/supplier accounts

Supplier Management:

• Generating Goods Received Notes (GRNs) where required
• Processing supplier invoices accurately
• Maintaining records of supplier invoices and statements
• Reconciling supplier statements with Pastel ledgers
• Preparing monthly supplier payment schedules
• Managing payment tracking spreadsheets

Debtors Support:

• Assisting with sending invoices and proof of delivery on request
• Assisting with monthly outstanding invoice follow-ups
• Providing critical support to the Debtors Administrator, especially during month-end processes

Employment Type: Permanent
Location:  Somerset West, Cape Town

Disclaimer

(IMPORTANT: Express is a TES – majority of positions will be project-based and vary in length. There are no permanent positions available unless otherwise stated by Express Employment Professionals.

Please note if you do not meet the following minimum requirements we will reject your application.

Due to the high volume of applications we are receiving, we are unable to contact everyone. If you send us your CV via email and have not heard from us within 2 weeks, consider your application unsuccessful)

Rates are open to negotiation depending on candidate criticality and suitability.

Our client is located in Somerset West, Cape Town and have been servicing and supplying products to the agricultural and horticultural sectors for over 25 years. They are seeking a administrative assistant to join their team on a permanent basis.