INVOICE CO-ORDINATOR
Location: Centurion, Pretoria
Maximum salary: up to R21 000.00  CTC (non-negotiable)

NB NB NB: If you do not have experience with Pastel Evolution/Sage 200,you will not be shortlisted!!!!!

NON-NEGOTIABLE REQUIREMENTS: 

• Matric + good mathematics %.
• 3–4 years’ invoicing or sales administration experience.
• Hands-on Sage 200 / Pastel Evolution experience.
• Proficient in Microsoft 365.
• Fluent in Afrikaans and English.

ROLE OVERVIEW: 
Manage daily invoicing and sales administration, ensuring accurate processing, stock control, reconciliations and efficient resolution of invoice and delivery queries.
 
Please note that only candidates who meet all the requirements will be contacted for the opportunity. We look forward to receiving your application!

Minimum requirements:

• Matric with an exceptional Mathematics %.
• 3–4 years’ experience in invoicing, sales administration or a similar finance environment.
• Hands-on experience with Sage 200 / Pastel Evolution.
• Proficient in Microsoft 365.
• Fluent in spoken and written Afrikaans and English.
• Excellent numerical accuracy and attention to detail.
• Experience with high-volume transaction processing.
• Strong stock and batch-code awareness.
• Ability to work efficiently under pressure and meet daily deadlines.

Duties and responsibilities:

• Process up to 100 invoices per day, ensuring accuracy of orders, pricing, quantities, customer details and daily sales order controls.
• Investigate stock discrepancies and incorrect or missing batch codes with the Warehouse team before invoicing.
• Coordinate warehouse invoice sign-offs, drivers’ sheets, petrol and toll records, proof of deliveries, missing signatures and redeliveries.
• Complete café sales reconciliations and maintain daily beverage records.
• Prepare supporting documentation for credit notes, update credit-note registers and reconcile product recalls.
• Resolve invoice and delivery queries efficiently.
• Maintain complete and accurate invoicing and administration records.
• Liaise with the Bookkeeper and Debtors Clerk regarding payment status.
• Maintain professional standards and adhere to financial and stock control procedures.
• Take ownership of queries and discrepancies, ensuring that issues are investigated and resolved rather than simply passed on.