My client, a well-established importer of food products supplying all major retail chains in South Africa, is looking for an organised and deadline-driven Sales & Invoicing Co-ordinator to join their team.

They operate with three major distribution centres nationally, and you’ll play a key role in making sure that orders, stock allocation and invoicing run like clockwork.

Key Responsibilities

• Receive and process sales orders from major retailers
• Allocate sales to the correct sales representatives and territories.
• Allocate stock from the correct warehouse / distribution centre.
• Arrange couriers and logistics, ensuring correct delivery details and timelines.
• Generate and send invoices to retailers timeously for payment.
• Track and follow up on orders, proactively updating clients on order and delivery status.
• Liaise with internal teams (sales, warehouse, logistics) to resolve any order or stock issues.
• Assist with basic sales administration and reporting as required.

Requirements

• Proven experience in a sales admin / order processing / invoicing role – ideally in FMCG, wholesale or distribution.
• Strong understanding of sales administration processes (orders, stock allocation, invoicing, delivery).
• Comfortable working with large volumes of orders and data while maintaining accuracy.
• Excellent attention to detail and strong numerical & administrative skills.
• Ability to work remotely, self-manage and meet tight client deadlines.
• Tech savvy and confident on systems (ERP/order systems, Excel, email).
• Professional communication skills (written and verbal) and strong client service orientation.
• Someone who is intelligent, quick to grasp processes, and able to think logically and problem-solve.

What’s on Offer

• Fully remote position (South Africa-based).
• Opportunity to work with a well-known food importer supplying major national retailers.
• Fast-paced, busy environment where you can really add value.