Creditors Clerk

Qualification

• Matric 
• Business Accounting, or Bookkeeping Certificate or Diploma

Requirements

• Minimum 2 years’ experience working in creditors department
• Knowledge of accounting software packages – SAP
• Fluent in English and Afrikaans
• Valid Driver’s Licence
• Proven ability to work under pressure and meet deadlines
• Excellent proficiency in Microsoft applications including Word, Excel and Outlook
• Organizational, verbal and written communication skills a must
• Attention to detail and high level of accuracy

Duties

• Manage and maintain all creditors, including Third Party Transport creditors
• Prepare the Cash and Credit Card bank and send the completed bank to the Finance Department for processing.

Third Party Transport:

• Responsible to ensure that Service Level Agreements with Third Party Providers are available and on file.
• Ensure to receive POD’s for all invoices sent with transport company.
• Responsible to check all stock returned by the transport company against warehouse Goods Receipt
• Voucher (GRV) on a daily basis. Ensure that any discrepancies are resolved immediately.
• Ensure that any claims by customers are investigated, the necessary collection documentation prepared, signed off by a manager, collection arranged with transporter, goods received back at Multi-flor, Goods GRVd, Stock entered into ERP system and Request for Credit Prepared.
• Issue debit notes to ensure that damages, transport costs as well as re-packaging costs are claimed from Transporter.
• Accurately prepare monthly reconciliations of Transporters against the statements, invoices and debit notes.
• Ensure that remittance with supporting documents are signed off by the correct manager before submitting to the financial department.
• Provide transporter with remittance and proof of payment.

Creditors Accounts:

• Responsible to ensure that the correct Credit Application / Sale Agreement documentation are available and on file.
• Ensure that all relevant documentation (Statements, Invoices, Credit notes, GRV’s etc.) is received on time to ensure timeously preparation.
• Accurately prepare monthly reconciliations of Creditors accounts against supporting documents (check prices, quantities and orders). 
• Remittance with supporting documents to be send to the Finance Department on a set time.
•  All account queries to be addressed, and Creditors to be provided with the necessary documentation to ensure no delay with deliveries or suspension of accounts.
• Issue of Debit notes / Preparation of Credit Notes
• Provide Creditors with Proof of Payment / Remittance / Reconciliation of account on a monthly basis. 

Bank:

•  Review and process the collection of Cash / Credit card payments received from customers, on a daily basis.
•  Review own transport manifest on a daily basis to ensure correct paper work was received and payment received and recorded. 
• Double check all calculations of discounts and claims made by customer on Invoice. All calculations with discrepancies to be followed up immediately. 
• Double check all cash (notes) received together with their Invoices to be valid and not fraudualant. 
• Manage and prepare the Cash and Credit card reconciliation sheets for the Finance Department. Reconciliation and Cash / Cheque’s to handed to Admin Assistant to assist in double checking all deposits and arrange for banking of all cash / cheques. 
• Following up on all EFT payments and proof of EFT payments received.
• Reconcile SmartPay transactions with necessary paperwork (Invoice & POD). 
• Withdraw the necessary SmartPay reports, and reconciliation of all SmartPay payments received, to be send to the Finance Department. 
• Report all Misconduct, dishonesty or dangerous behavior immediately to direct manager. 
• ALL Cash discrepancies to be reported immediately to COO or if not available your Senior Manager.