Cashbook Administrator
-
Permanent
BOK005969
Finance
Gauteng, Midrand
Monthly Cost To Company (Market related)
Cashbook Administrator
Qualification
  • Matric / Senior Certificate
  • Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field.
  • Additional accounting qualifications will be advantageous.
Requirements
  • Valid drivers license
  • 2–3 years’ experience in a cashbook, bookkeeping, or finance administration role.
  • Experience with bank reconciliations and payment processing.
  • Experience working with CFC accounts, foreign currency transactions, and exchange rate reconciliations will be advantageous.
  • Familiarity with South African Reserve Bank (SARB) reporting requirements will be advantageous.
  • Experience with Microsoft Great Plains / Dynamics will be advantageous
  • Strong numerical and analytical skills.
  • High level of accuracy and attention to detail.
  • Understanding of foreign currency transactions, exchange rates, and bank charges.
  • Familiarity with SARB reporting processes relating to foreign currency transactions and CFC accounts.
  • Proficiency in Microsoft Excel and accounting software.
  • Good organizational and time-management skills.
  • Ability to work under pressure and meet deadlines.
  • Strong communication and interpersonal skills.
  • Integrity and confidentiality when handling financial information.
Duties
  • Cashbook Management
  • Capture and process all bank transactions accurately and timeously.
  • Maintain cashbooks for multiple bank accounts, including local currency and CFC accounts.
  • Record receipts, payments, transfers, foreign currency purchases and sales, and other banking transactions.
  • Ensure all transactions are correctly allocated to the relevant ledger accounts and cost centres.
  • CFC Account Administration
  • Maintain and reconcile Customer Foreign Currency (CFC) accounts in accordance with company procedures and banking requirements.
  • Capture foreign currency receipts and payments accurately, including exchange rates, bank charges, commissions, and related fees.
  • Monitor CFC account balances and ensure foreign currency transactions are supported by appropriate documentation.
  • Liaise with banks, customers, suppliers, and internal departments to resolve CFC account queries.
  • Assist with SARB-related reporting requirements by ensuring foreign currency transactions are accurately captured, supported, and available for reporting purposes.
  • Assist with foreign exchange documentation, including payment confirmations, receipts, and supporting schedules.
  • Track and report foreign currency movements, gains, losses, and outstanding items for management review.
  • Bank Reconciliations
  • Perform daily, weekly, and monthly bank reconciliations for local and foreign currency bank accounts.
  • Investigate and resolve discrepancies between bank statements and accounting records.
  • Follow up on outstanding items, unreconciled transactions, and foreign currency variances.
  • Payment Processing
  • Process electronic funds transfers (EFTs) and foreign currency payments.
  • Verify supporting documentation before payment processing.
  • Ensure payments are made within agreed timelines and in line with approved banking mandates.
  • Reporting
  • Generate daily and monthly cash flow reports.
  • Prepare reconciliation reports and submit them to management.
  • Report on foreign currency balances, exchange rate differences, and CFC account activity.
  • Assist with month-end and year-end financial reporting processes.
  • Compliance and Controls
  • Maintain proper financial records and supporting documentation.
  • Ensure compliance with company policies, accounting procedures, banking requirements, and exchange control processes where applicable.
  • Maintain familiarity with South African Reserve Bank (SARB) reporting requirements relating to CFC accounts and foreign currency transactions.
  • Assist with internal and external audits by providing required documentation.
  • Adhere to financial controls and risk management procedures.
  • General Administration
  • Maintain accurate filing systems for banking, CFC, and financial records.
  • Liaise with banks and internal departments regarding queries.
  • Assist the finance team with ad hoc accounting and administrative duties.
For more information please contact:
Gerty Ashton