Accounts Payable Clerk

Job Purpose

The Accounts Payable Clerk is responsible for processing supplier invoices and managing all accounts payable functions to ensure that the organisation meets its financial obligations accurately, efficiently, and within agreed payment terms.
The role ensures strong financial control, compliance with internal policies, and timely processing of supplier payments across both local and international transactions.

Key Responsibilities

Accounts Payable Processing

• Process supplier invoices in line with financial policies and procedures
• Ensure all invoices are properly authorised and supported by required documentation
• Capture invoices accurately and allocate costs to correct expense accounts and cost centres
• Process supplier payments in accordance with agreed payment terms
• Ensure all supporting documents are stored and maintained on the relevant systems

Ledger Reconciliation & Reporting

• Reconcile accounts payable ledgers on a regular basis
• Verify, investigate, and resolve discrepancies in supplier accounts
• Review AP reconciliations prepared by shared services or central teams
• Generate and submit AP ageing and overdue transaction reports
• Maintain accurate records and ensure reconciliations are properly filed

Cashbook & Payments Administration

• Support weekly cashbook reconciliation reviews
• Capture and process foreign payments accurately
• Ensure all banking transactions are correctly recorded and approved
• Assist with urgent and COD payments as required

Vendor Management & Compliance

• Review and verify vendor onboarding documentation
• Ensure supplier records comply with regulatory requirements (CIPC, VAT, banking details, B-BBEE certificates)
• Confirm supplier banking details prior to payment processing
• Ensure supplier agreements and compliance documents are correctly filed and maintained
• Assist in maintaining accurate vendor master data

Purchase Orders & Journals

• Create purchase orders as required
• Process journals when required, especially in the absence of the Accountant
• Ensure accuracy and compliance in all financial postings

Ad Hoc Finance Support

• Assist with intercompany and foreign supplier reconciliations
• Support audit and compliance requests
• Provide assistance to the Finance team with general administrative and reporting tasks
• Perform additional duties as required by management

Minimum Requirements

• Matric (Grade 12)
• Diploma or qualification in Accounting, Finance, or Bookkeeping (advantageous)
• Minimum 5 years’ experience in an Accounts Payable or similar finance role
• Strong understanding of basic bookkeeping and AP principles
• Experience working with ERP systems (advantageous)

Skills & Competencies

• Strong attention to detail and high level of accuracy
• Good numerical and analytical ability
• Strong organisational and time management skills
• Ability to work under pressure and meet strict deadlines
• Strong communication skills (written and verbal)
• Ability to work independently and within a team
• High level of integrity and professionalism
• Proactive, self-motivated, and results-driven approach