My client, a well-established company based just outside of Somerset West,  has a vacancy for  a Financial Assistant with at least 2 – 5 years experience.  Pastel is essential.

Requirement

• Grade 12
• 2 – 5 years’ experience in Pastel Partner
• Fully Bilingual (Afrikaans and English)
• Valid drivers license and own vehicle
• Good spoken and written communication skills.
• The ability to work under pressure.

Duties will include, but are not limited to:

• Creditors
  • Reconcile purchase orders with supplier invoices.
  • Process all relevant supplier invoices, returns, and Debits
  • Ensure accuracy of information on the invoice
  • Ensure all invoices are ready for payment before due dates
  • Liaising with suppliers for outstanding invoices and/or credit notes
  • Preparation of creditor payment schedules
  • Prepare and send remittances to suppliers
  • Accurate filing of creditors/invoices.
• Vehicles
  • Reconciliation of petrol slips with statements.
  • Monitor kilometre and odometer readings.
  • Proxy duties vehicle registrations
  • Licencing renewals
•  Business and garage Cards
  • Monthly processing of garage cards and credit cards.
  • Secure garage cards and keep register of cards.
  • Develop and maintain a control system for garage cards and usage of company vehicles.
  • Manage vehicle logs and feedback on irregularities.
•  Fixed Assets
  • Maintain fixed assets register for the division and the vessels
  • Identify items of asset nature
  • Monitor and record movements of assets
•  Staff
  • Recruitment: Place advertisement in relevant newspaper
  • Collect CV’s from Reception
  • Short list CV’s
  • Contact candidates and arrange interviews.
•  Employees
  • Reconcile overtime with monthly timesheet.
  • Monthly tracker reports.
  • Prepare deductions for private calls, traffic fines and loans.
  • Ensure that overtime and deduction is done by the 20th of each month.
•  Administer petty cash
  • Accountable for balancing and securing petty cash.
  • Ensure legitimate petty cash expenses are claimed.