PAYROLL & HR ADMINISTRATOR

Cape Town (Kraaifontein): My client, an established company in the FMCG sector, is seeking a detail-oriented Payroll & HR Administrator to join their HR team to take hands-on responsibility for payroll administration while providing structured support to the HR Manager and team. This role requires a highly accurate, deadline-driven individual who can work with urgency, follow processes, and take initiative in resolving issues.

Key Responsibilities Include but Are Not Limited To:

Payroll (Core Focus):

• Processing payroll inputs including hours, overtime, deductions, and leave
• Capturing, reconciling, and verifying wage sheets (Excel) before submission
• Managing time and attendance data with a high level of accuracy
• Handling payroll queries and resolving discrepancies proactively
• Assisting with statutory submissions (EMP201, EMP501, ETI) and payroll reporting
• Ensuring all payroll information is accurate, checked, and submitted within strict deadlines

HR Administration Support:

• Managing daily HR administrative tasks in line with operational priorities
• Maintaining accurate and up-to-date employee records and documentation
• Coordinating recruitment administration and onboarding processes
• Supporting performance management, training coordination, and compliance processes
• Assisting with employee relations administration and HR reporting

Key Performance Expectations:

• High level of accuracy and attention to detail
• Ability to work with urgency and meet strict deadlines
• Strong numerical and Excel capability (wage sheet reconciliation is critical)
• Ability to follow SOPs and take clear, structured notes
• Proactive problem-solving and ability to work independently
• Clear and professional communication (written and verbal)
• Ability to manage multiple tasks without compromising quality

Criteria:

• Minimum 2–3 years’ experience in payroll administration (essential)
• Proven experience working on a payroll system (non-negotiable)
• Advanced Excel skills (formulas, reconciliation, data accuracy)
• Sound knowledge of payroll processes and basic labour legislation
• High attention to detail with the ability to self-review work before submission
• Ability to work under pressure in a fast-paced environment
• Professional communication and good telephone etiquette
• Fluent in English and Afrikaans

Additional Requirements:

• Reliable, punctual, and able to meet working hour expectations
• Comfortable working across multiple systems/screens
• Experience within FMCG, retail, or manufacturing advantageous

Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town or Stellenbosch will be considered for this position