Gauteng, JHB - Eastern Suburbs
(Excellent environment and culture, Market related)
Fast-paced, high energy and a passion for thinking on your feet is a must in this role! We are looking for a vibrant, solutions driven Operations Assistant to join our team.
Job Summary
To provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.
ResponsibilitiesOperations support
- Ensure all external orders are requested to service providers on Secure Office
- Manage all bookings to service providers
- Upload all supporting documents onto Secure Office
- Manage and update electronic and manual filing of all supporting documents in a timely manner
- Assist with quotations required by the relevant Administration Manager / Contract Manager
- Check invoices sent by service providers for ad-hoc and other services
- Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)
- Send proof of delivery for service as requested by clients on a weekly / monthly basis
Administrative responsibilities
- File all material collections slips received from sites
- File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services
- Provide a user-friendly filing system for all service provider invoicing on a monthly basis
- Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis
Data capturing
- Load all ad-hoc service requests on Secure Office for invoicing
- Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department
- Scan and send daily paperwork from collections to the data department
Reporting
- Ensure effective communication between clients, service providers and the commercial operations team
- Ensure effective communication between the finance department and the data department General assistance
- Provide general assistance to Administration Manager, Operations Manager and Contract
- Managers as requested within the operations department
General assistance
- Provide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations department
Requirements
- Minimum Matric or equivalent
- 1 -3 years working experience in a similar role
- Relevant qualifications and experience, knowledge and skills
- High proficiency in Microsoft Office and Excel is essential
- Valid driver’s license and own reliable transport preferred
- Must be well presented and professional
Employment will be implemented in accordance with the Employment Equity Act.Only applicants being considered will be contacted Closing date: 17th July 2024Should you wish to apply, kindly complete the online application process